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TCPA-Compliant AI System

Your past clients are buying again. before Not from you.

SuperteamAI builds the AI infrastructure for US real estate teams – responding to every inbound lead in seconds, reactivating past clients the moment a matching listing appears, and making every agent conversation visible for the first time.
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What changes when the system is live

Contact rate improvement at 5-min response 900% increase
Time to scan 2,000 past clients on new listing 1.2s
Past clients reactivated in first 30 days 23
Monthly CRM licensing fees $0
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The Real Problem

Three ways US teams leave commission on the table every month

01

The past client who stopped calling you

They did not stop buying. They stopped hearing from you. In the 36 months since you helped them close, you have sent them exactly as many messages as every other agent in your market: none, or the same quarterly “just checking in” that goes unread. When they were ready to sell and upsize, they called the agent whose name was top of mind – not necessarily yours.

The consequence

The average US real estate team has 30 to 50 past clients actively searching right now. Not reached. Not matched to any listing. Not connected to the person who already knows their preferences and buying history. At a median commission of $15,000 in most markets, that is $450K to $750K in pipeline sitting dormant in a spreadsheet that no one is working.
Database deteriorates every month without a reactivation system
02

The lead that went cold before anyone called

Research consistently shows that responding to an inbound lead within 5 minutes improves contact rate by 900%. The average US real estate team response time is over 15 hours. In those 15 hours, the buyer has toured a property with another agent, joined a listing alert from a third agent, and shortlisted a fourth. By the time your agent calls, they are competing for the attention of someone who has already been in four other conversations.

The consequence

This is not a motivation problem. Your agents cannot monitor every lead source 24 hours a day. The teams that dominate response time in your market have built AI systems that respond automatically. They are not faster people. They are people with better infrastructure. Every hour your average response time sits above 30 minutes is money left for whoever built the system that responds at 11 PM.
900% higher contact rate when responding within 5 minutes
03

The call data you have - and what you're missing

You know how many calls each agent made this week. You do not know: what objections came up most frequently, which agents handle the “price too high” conversation well and which ones fold immediately, whether agents are accurately representing listings or over-promising, or which conversations are closest to a listing appointment. You are coaching on volume. The agents who need coaching on substance are invisible to you.

The consequence

The same objection that loses a deal this week will lose one next week. And the week after. Without call transcription and analysis, every coaching conversation is based on memory and the agent’s own account of how the call went. The best agents describe their calls accurately. The ones who need help tend to describe them optimistically. You cannot fix what you cannot see.
Unknown objection patterns are the most expensive blind spot

The structural reality

"Your database is not dead pipeline. It is active pipeline with no system to work it."

The teams winning in your market are not finding more leads than you. They are converting more of the leads they already have. The difference is infrastructure: a system that responds at 11 PM, scans 2,000 past clients in 1.2 seconds, and makes every agent conversation reviewable. These are not skills. They are systems. The question is whether you have them.

The Solution

Infrastructure first. AI second. Every phase in sequence

We start with your existing CRM. If it passes our API audit, we build on top of it. Your team keeps working the same way – the system works around them.

Ph 1 Listing Database + MLS Integration

All active and past inventory in one queryable database. MLS export integration. The foundation everything else answers from.

Ph 2 Agent Management App

GPS showing check-in, post-showing outcome capture, follow-up creation. Showing-to-offer rate by agent becomes visible for the first time.

Ph 3 CRM Setup

Audit your Follow Up Boss, kvCORE, or Salesforce first. If it passes, we connect to it. If not, we migrate to Twenty CRM at zero subscription cost with US RE objects pre-configured.

Ph 4 Showing Management

Booking system with GPS confirmation. Post-showing feedback prompt. Structured outcome record created immediately in your CRM.

Ph 5 Lead Qualification - TCPA Compliant

AI responds to every inbound lead within seconds via text. TCPA opt-in captured at first contact. Qualifies budget, timeline, and property type. Answers listing questions from live MLS data.

Ph 6 Priority Tagging

Leads scored by buying signal strength, budget match, and timeline urgency. Agents get a prioritised call list, not a random queue.

Ph 7 Listing Matching

Qualified requirements matched against live MLS inventory. Agent-approved shortlists sent to buyers with property cards. Follow-up triggered automatically if no response in 24 hours.

Ph 8 Call Intelligence

Every call transcribed via Whisper. AI scores 7 quality dimensions. Objection frequency visible across the full team. Individual Monday report per agent with specific coaching notes.

Ph 9 Past Client Reactivation

Every new listing triggers a scan of all past clients in 1.2 seconds. Matches surfaced to agent with original requirement and reason they went cold. Nothing sends without explicit agent approval.
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The Solution

Six systems. One connected pipeline.

Every failed brokerage chatbot was built by skipping the foundation. We never skip it.
Phase 05 - 07

Every inbound lead answered in seconds - TCPA-compliant from the first message.

AI responds by text immediately. Opt-in captured. Qualifies timeline, budget, and property type. Answers listing questions from live MLS. Agent briefed within 60 seconds of qualification completing.
Phase 09

The right past client reactivated the moment the right listing appears.

Every new listing triggers a scan of 2,000 past clients in 1.2 seconds. Match cards show original requirement, reason went cold, and new listing side by side. Agent approves every send before it goes.
Phase 02

Every call transcribed, scored on 7 dimensions, and reported every Monday.

Most common objections visible across the team. Agents who under-convert flagged with specific evidence. Individual coaching notes – not vague suggestions.
Phase 08

Showing-to-offer rate by agent - visible for the first time.

GPS check-in, post-showing outcome capture, and buyer feedback collected 30 minutes after departure. Structured data that informs coaching, pricing, and listing strategy.
Phase 03

Your CRM connected - or replaced at zero subscription cost.

We audit your Follow Up Boss or kvCORE first. If it passes, we build on top of it. If not, we migrate to Twenty CRM: MIT-licensed, self-hosted, $0/month, with AI query built in from day one.
On Request

Branded portals, referral partner tools, relocation client systems - built to spec.

If your team needs something specific built – a listing portal, a referral management system, a relocation client tracker – we build it to production quality.
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What changes when the system is fully operational

900%

Contact rate increase when responding within 5 minutes of lead arriving
Consistent across multiple independent studies

23

Past clients reactivated in first 30 days on a team with 1,800 contacts
4 moved to contract. Zero blasts sent.

1.2s

To scan 2,000 past clients against any new listing
Every single listing. Automatic. No agent action needed.

$0

Monthly CRM licensing fees on self-hosted Twenty CRM
vs. $150-500/month for Follow Up Boss or kvCORE
Before and after

What your team looks like before and after the system

Pipeline stage Without SuperteamAI With SuperteamAI
Inbound lead arrives at 10 PM Sits until morning. Buyer already in 3 other conversations by 9 AM. ✓TCPA opt-in captured. AI responds within seconds. Qualification completed. Agent briefed.
Past client starts looking again No system detects it. They find another agent on Zillow. Deal closes elsewhere. ✓New listing scans 2,000 past clients in 1.2 seconds. Match card with original brief sent to agent for approval.
New listing added to inventory Agents manually check who might be interested. Most past clients receive nothing. ✓Automatic scan of full contact database. Personalised, approved outreach - not a blast.
Agent performance review Call volume reports. No visibility on objection handling or conversion quality. ✓7-dimension call scoring. Most common objections visible across team. Individual Monday coaching reports.
Monthly CRM cost ✗$150 to $500/month for Follow Up Boss or kvCORE ✓Hosting only. Zero subscription. MIT-licensed Twenty CRM, self-hosted on your server.

Frequently Asked Questions

Yes, it can. We run an API capability audit on your existing CRM first. If Follow Up Boss or kvCORE supports field-level write access, webhook delivery, and custom object creation at the volume our AI phases require, we build everything on top of your existing platform. Your team keeps working in the same interface they already know. If the CRM fails the audit, we migrate to Twenty CRM on your server at zero subscription cost.

TCPA-compliant opt-in is built into every text conversation flow. Consent is captured at the start of each new contact interaction, stored per lead in the CRM, and opt-outs are processed across all active sequences within 60 seconds. All call recording flows include the required state-specific consent disclosure. The configuration is reviewed and tested before go-live for your specific market.

Primarily for teams of 3 or more agents, brokerage owners, and team leads managing 10 to 100+ agents. The infrastructure phases particularly benefit teams where a single agent cannot monitor lead sources 24 hours a day. Individual top producers benefit most from Phase 5 and Phase 9 specifically – and we can scope a focused engagement around those if that’s the right starting point.

Phases 1 to 4 typically take 6 to 10 weeks. Phases 5 to 9 take another 8 to 14 weeks. You see value at each stage rather than waiting for a complete system. Most clients see meaningful impact from Phase 5 within 90 days of starting, and Phase 9 reactivation results within the first 30 days of go-live.

Custom build plus maintenance model – not SaaS. You pay a one-time development fee per phase plus an ongoing maintenance retainer once the system is live. No per-user fees, no per-lead fees. Pricing is scoped to your specific setup after a 45-minute paid discovery call at $500. That fee comes off the build cost if you proceed.

Your past clients deserve a better follow-up than nothing.

Book a free 30-minute call. We go through your current setup and tell you honestly where leads are leaking and what it would take to fix it.
What happens on the call:
We review your CRM, lead sources, and database. We estimate how many past clients are actively searching right now. We give you a phase recommendation – whether you work with us or not.
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